Job Description

Our client is a mission-driven, national nonprofit and registered investment advisor, is seeking a highly organized and personable Executive Assistant / Office Manager to join their San Francisco office. This hybrid role combines high-level administrative support with office operations coordination. This hybrid schedule requires 3 days onsite and 2 days remote per week, with Tuesdays onsite required. The ideal candidate will be proactive, detail-oriented, and excited to wear multiple hats. You’ll support three executives — two based in the San Francisco office and one in Boston — while also owning the day-to-day operations of the SF office to maintain a positive and engaging workplace experience for all.

**Please note that this is a hybrid, 2–3-month contract role with a possibility of permanent conversion based in San Francisco, CA. Pay will be $35-$37/hr.**

Key Responsibilities:

• Manage complex calendars, schedule meetings, and coordinate across multiple time zones
• Arrange domestic travel and manage detailed travel itineraries
• Process expense reports using Expensify
• Provide ongoing administrative support to three executives (2 SF-based, 1 Boston-based)
• Prepare meeting materials, agendas, and follow-up action items as needed
• Act as the go-to person for all things office-related in the SF location
• Stock snacks and office supplies, maintain cleanliness and organization of shared spaces
• Plan and coordinate office lunches, happy hours, and team outings/team-building events
• Serve as a cultural ambassador, helping to maintain a warm, inclusive, and well-run office environment
• Coordinate with facilities and vendors as needed

Qualifications:

• Minimum of 3 years of experience in administrative support, with a proven track record of supporting executive-level professionals
• Bachelor’s degree (BS/BA) preferred
• Exceptional organizational skills and ability to multitask effectively, with strong attention to detail
• Proficient in Microsoft Outlook; adept at managing communications, calendars, and scheduling
• Familiarity with Expensify or similar expense management tools is a plus
• Experienced in coordinating complex travel arrangements and managing executive calendars
• Able to work both independently and collaboratively in a dynamic, fast-paced environment

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