Executive Assistant & Office Operations Coordinator Job at The Choice, Inc., Rockville, MD

d0xoWVdQNHM3Y2JJTjcvYmo4VHVyU3JoRmc9PQ==
  • The Choice, Inc.
  • Rockville, MD

Job Description

Schedule: Hybrid – North Bethesda, MD (2 days/week in-office)

Type of employment : T emporary to hire, Full-time

Salary Range: $68,000–$72,000

The Choice is excited to partner with a top rated place to work public health nonprofit in North Bethesda, MD. This role supports the broader Administration team to ensure the smooth operation of the office and key executive functions for the Chief Operating Officer (COO) and General Counsel.

The ideal candidate will bring strong administrative experience in nonprofit environments, exceptional organizational skills, and a highly collaborative spirit. You’ll work closely with colleagues across the Business Operations team and the wider organization.

Qualifications

  • Associate’s degree required; Bachelor’s degree preferred.
  • 5–7 years of administrative experience supporting executives or senior leadership, ideally in a nonprofit setting.
  • Proficiency in Microsoft Outlook and calendar management; experience using Chrome River or similar tools.
  • Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Budget tracking experience is a plus.
  • Excellent communication, time management, and problem-solving skills.

Key Responsibilities

  • Support general office operations, including mail distribution and supply management.
  • Coordinate internal and external meetings and events, ensuring timely scheduling, room reservations, agendas, and follow-up.
  • Provide administrative support to the COO and General Counsel, including calendar management, meeting logistics, expense reports, and document preparation.
  • Assist in managing the administrative helpdesk ticket system and voicemail inbox.
  • Help onboard new hires with workspace setup, office orientation, and safety walkthroughs.
  • Organize monthly Executive Assistant meetings and draft internal updates.
  • Create polished PowerPoint presentations and documents for internal and external use.

Job Tags

Full time, Work at office, 2 days per week,

Similar Jobs

Senior Helpers - Franklin

Caregiver no experience necessary Job at Senior Helpers - Franklin

 ...someone just like you to join our team at Senior Helpers as a Caregiver!Job SummarySenior Helpers - Franklin is looking for a compassionate...  ...& BenefitsCompensation is competitive and based on experience. This role pays $15 - $16 an hour, paid biweekly. This position... 

Lola Blankets

Graphic Designer Job at Lola Blankets

 ...Job Title: Graphic Designer - full time Location: Utah, LA, or NYC based preferred Company: Lola Blankets About Us: Lola...  ...high-quality products and creating a visually appealing brand experience for our customers. As we grow, we are seeking a full-time Graphic... 

Kelly

Solar Technician - GE Job at Kelly

 ...Kelly has a long term contract Field Service Technician position with GE, that comes with premium medical benefits options and paid time off. As part of this team, youll be rewarded with autonomy and trust, a collaborative, supportive team, and the chance to be empowered... 

MultiTech Systems

Full Time Data Entry Analyst - Remote Work From Home Job at MultiTech Systems

Are you detail-oriented, organized, and ready to embark on a career in data analysis? The Remote Job is seeking a Full-time Data Entry Analyst at an entry-level position to join our remote team. As a key player in our data management operations, you will contribute to ...

Vistra Corp.

Power Plant Maintenance Technician Job at Vistra Corp.

 ...Description Responsibilities: Perform routine and emergency mechanical maintenance and repair on plant equipment with minimum...  ...work weekend and holidays as needed. Must be able to drive a forklift, gradall and/or manlift. Compensation commensurate with experience...